Order Automation for Polish e-Commerce Companies

Visual workflow builder that connects your webshop, B2B portal, EDI feeds, and ERP systems. No coding required. Built by operators who understand Polish distribution challenges.

⚡ Process orders in real-time
🔌 Connect 3+ systems
🚀 Deploy in weeks, not months
Schedule Demo See How It Works
Microsoft Dynamics BC Compatible
GDPR Compliant
Data hosted in EU
Shopify SyncMyOrders Visual Workflows Email/EDI Orders B2B Portal Custom Dynamics Business Central

Real-time order flow from multiple channels to your ERP

If This Sounds Familiar, You're in the Right Place

Manual Copy-Paste Hell

  • • Orders arrive via email, webshop, EDI files, and phone calls
  • • Your team spends hours copying order data into your ERP
  • • Errors happen when someone's tired or rushed

Integration Limbo

  • • Your IT team says integrations take 6 months
  • • Contractors quote €50,000+ for 'simple' connections
  • • Previous projects failed or never finished

Growth Constraint

  • • Can't scale without hiring more admin staff
  • • Peak season means overtime and stress
  • • Onboarding new sales channels feels impossible

Disconnected Systems

  • • Inventory is wrong in half your systems
  • • Customers ask 'where's my order?' and you don't know
  • • 3PL partners need manual file uploads daily

What SyncMyOrders Does

3-step approach: Connect → Build → Automate

Connect Your Systems

Pre-built connectors for:

  • Microsoft Dynamics Business Central
  • Shopify, WooCommerce, Magento
  • HubSpot
  • SFTP/FTP file transfers
  • Email parsing
  • CSV, XML, JSON, EDI formats
  • REST APIs

Visual Workflow Design

Build automation without coding:

  • Drag-and-drop interface
  • No coding required (business users can configure)
  • Test workflows before going live
  • Version control and rollback

Automatic Execution

Set it and forget it:

  • Trigger on events (new order, inventory change, scheduled time)
  • Real-time or batch processing
  • Error handling and retry logic
  • Monitoring dashboard

What Makes Us Different

Built for Distribution Workflows

Not a generic automation tool trying to do everything. We focus on orders, inventory, and fulfillment.

Operations Team First

Your ops manager can configure workflows without waiting for IT contractors.

Polish Market Understanding

We know Polish market, Polish accounting requirements, KSeF upcoming mandate.

Transparent Execution Model

You see exactly what happens with each order. No black box.

Real Use Cases for Polish Distribution

Actual workflows we've deployed

Multi-Channel Order Sync

⚠ The Challenge:

Orders come from webshop (Shopify), B2B portal, and email. Each needs manual entry into Dynamics BC. Time consuming and error-prone.

⚙ SyncMyOrders Solution:

  • Create workflow: Shopify order → transform data → create in Dynamics BC
  • Add email parsing: Purchase order email → extract data → route to BC
  • Add B2B portal: API connection → validate → create BC order

✓ What You Get:

Orders flow automatically to your ERP. Operations team can modify routing rules. Audit trail for every order.

Note: Setup depends on your systems' API availability and data format complexity.

3PL Fulfillment Integration

⚠ The Challenge:

3PL partner needs daily order file (CSV or EDI). Someone manually exports from ERP and uploads via FTP. Inventory updates come back as files to import.

⚙ SyncMyOrders Solution:

  • Scheduled workflow: Export unfulfilled orders → format as CSV → SFTP upload
  • Return workflow: Download fulfillment file → parse → update BC order status
  • Add notifications when exceptions occur

✓ What You Get:

Daily (or hourly) automatic file exchange. No manual FTP login needed. Error alerts if file doesn't arrive.

Note: Requires your 3PL to provide file specifications and FTP credentials.

Inventory Synchronization

⚠ The Challenge:

Inventory in ERP doesn't match webshop. Overselling products you don't have. Manual updates twice a day still leave gaps.

⚙ SyncMyOrders Solution:

  • Real-time or scheduled: BC inventory check → compare with Shopify → update if changed
  • Set thresholds: If quantity < 10, mark as low stock
  • Multi-warehouse: Route to specific locations based on stock levels

✓ What You Get:

Inventory sync as often as you want (every 5 minutes to hourly). Prevent overselling. Visibility into sync status.

Note: Frequency depends on your ERP API rate limits and number of SKUs.

Order Status Updates

⚠ The Challenge:

Customers ask 'where's my order?' Status is in ERP but not visible to customer. Manual email updates for each inquiry.

⚙ SyncMyOrders Solution:

  • Workflow: BC order status change → trigger notification
  • Send email to customer with tracking number
  • Update status in webshop/customer portal

✓ What You Get:

Automatic customer communication. Reduced support inquiries. Better customer experience.

Platform Capabilities

Visual Workflow Builder

  • Drag-and-drop interface
  • Step library: API calls, data transformation, conditional logic, loops, error handling
  • Test mode before production
  • Workflow templates for common scenarios

Pre-Built Integrations

  • Microsoft Dynamics 365 Business Central ✓
  • Shopify, WooCommerce, Magento, PrestaShop
  • HubSpot ✓
  • SFTP/FTP file transfers ✓
  • Email parsing (IMAP/POP3)
  • CSV, XML, JSON, EDI file formats
  • REST API connections
  • Webhooks (inbound/outbound)

Data Transformation

  • Field mapping between systems
  • Data format conversion (JSON ↔ XML ↔ CSV ↔ EDI)
  • Validation rules
  • Calculation and enrichment
  • Duplicate detection

Monitoring & Reliability

  • Dashboard showing workflow execution status
  • Error notifications (email/SMS)
  • Execution history and audit logs
  • Automatic retry on failures
  • Performance metrics

Security & Compliance

  • Data encryption in transit (TLS 1.3)
  • Data encryption at rest (AES-256)
  • EU data hosting
  • GDPR compliant
  • Role-based access control
  • Audit trail for compliance

Honest Pricing

Early Adopter Program

We're looking for 10 Polish distribution companies to partner with as we refine the platform:

What You Get:

  • 25% discount for first 12 months
  • Direct influence on feature roadmap
  • Priority support and implementation help
  • Dedicated success manager

What We Need:

  • Honest feedback on platform usability
  • Willingness to be a reference customer (if satisfied)
  • Commitment to deploy at least 2-3 workflows
Apply for Early Adopter Program

Frequently Asked Questions

Q: How long does implementation take?

A: Typical timeline is 1-3 weeks from kickoff to first workflow running in production. This depends on: complexity of your systems, API availability and documentation quality, your team's availability for configuration and testing, and number of workflows you want to deploy.

Q: Do we need developers?

A: No. SyncMyOrders is designed for business users - operations managers, supply chain coordinators, etc. That said, having someone technical (or our support) available during initial setup helps with API credentials and testing.

Q: What if our ERP/system isn't listed?

A: If your system has an API, file export capability, or database access, we can likely connect to it. We can build custom connectors if needed. Schedule a technical call to discuss.

Q: Is our data secure?

A: Yes. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). We host in EU data centers. We're GDPR compliant. We never sell or share customer data. You maintain full ownership of your data.

Q: Can we try it before committing?

A: Yes. We offer: Live demo/screen share to see the platform, Proof of concept for your specific use case, and evaluation period.

Q: What happens if something breaks?

A: Workflows include automatic error handling and retry logic. If something fails repeatedly, you get email/SMS alerts. We monitor system health 24/7. For critical workflows, we can set up redundancy and fallback options.

Q: How is this different from Zapier or Make?

A: Similar: Visual workflow builder, pre-built connectors, no-code approach. Different: We focus specifically on distribution workflows (orders, inventory, fulfillment). We handle higher volumes (tested with 10,000+ orders/hour). We understand ERP systems like Dynamics BC deeply. We offer flat-rate pricing instead of per-execution charges. Trade-off: Zapier has 5,000+ integrations. We have fewer but deeper integrations for distribution-specific systems.

Q: What about KSeF (Polish e-invoicing)?

A: Poland's mandatory e-invoicing (KSeF) launches February 2026. We're building specific workflows to handle: Generating KSeF-compliant XML invoices, Automatic submission to the KSeF system, Status tracking and error handling, and Integration with your accounting system. This will be included in the platform for Polish customers.

Ready to Automate Your Operations?

Let's discuss your specific workflows

1️⃣

Discovery Call

30-minute call - We learn about your current systems and challenges

2️⃣

Custom Demo

We show you how SyncMyOrders would work for your specific scenario

3️⃣

Technical Assessment

We confirm API availability and integration feasibility

4️⃣

Proof of Concept

We build one workflow as a test (if appropriate)

5️⃣

Implementation Plan

Clear timeline and milestones

Schedule Technical Demo Contact Us

30-minute call. No commitment. We'll discuss your systems and show you exactly how it works.